Your email sign-off is like your business card - it leaves an impression. That final sentence can say more about you than you think. Are you casual, formal, professional, or just trying to get out of the conversation as fast as possible? Let’s dive into what your email sign-off really says about you.
1. “Best”
Safe, neutral, and widely accepted. You’re polite, but not overly warm. This is the equivalent of a handshake that’s firm but not too enthusiastic. You’ve got your game face on, but it’s not like you’re trying to invite anyone to dinner. You might be the type who wears the same pair of socks twice, just to avoid the laundry pile - efficient but not flashy.
When to use it: When you don’t have the time or energy to think of something more creative. It’s the “I’m a professional, but I still have a life” sign-off.
2. “Cheers”
You’re that person who’s just casually cool. You can close out an email with “Cheers” without it feeling forced. You might not wear sunglasses in the office, but you definitely have a cool vibe. This sign-off says, “I’m chill, but I’m also in control.” You’ve probably said “Cheers” while pretending to understand what’s happening in a meeting - because you know, a little charm and a raised glass can make anything sound like a good idea.
When to use it: When you want to sound casual yet confident, like you’re sending this email from a rooftop bar with a slight breeze in your hair. It’s all about the relaxed vibes.
3. “Thanks”
Short, sweet, and to the point. Great for when you’re actually thanking someone for something. But after a while, it might start sounding like you’ve turned into a thank-you-bot. It’s kind of like saying “I’m sorry” when you bump into someone. Sure, it works, but where’s the creativity?
When to use it: Only when you mean it. If you’re thanking someone for their help, cool. If you’re thanking someone for sending you the same email you already read 100 times, maybe consider “Appreciate it!” for a little more flair.
4. “Warm Regards”
You’re the type who has mastered the art of being friendly, but not too friendly. You’ve read enough “How to Win Friends” books to know that you can be warm without being “over-the-top” warm. This sign-off says, “I’m not just doing my job - I’m a nice person, and I want to help.” You probably send “Warm Regards” after scheduling a meeting, closing a deal, or gently reminding someone they owe you lunch.
When to use it: When you want to strike a nice balance of professional yet approachable. It’s perfect for coworkers, clients, and your neighbour who “borrows” your lawnmower without returning it.
5. “Sincerely”
You’re old-school, and you know it. You’re like the guy in the office who still insists on using paper files and loves a good hard copy. Maybe you’ve even got a collection of fountain pens and like to wear bow ties for the sheer fun of it. “Sincerely” gives off the vibe of someone who means business, and you’re probably one of those people who actually follows through on every single meeting.
When to use it: Use it for formal stuff - resumes, job applications, and letters to your great-aunt who thinks you’re still in high school. “Sincerely” should be treated like your grandma’s silverware: only for special occasions.
6. “Talk Soon”
Casual and friendly, with a sprinkle of “please don’t make me be the one to reach out.” You’re the type of person who says “I’ll call you soon” and immediately hopes they’ll be the one to follow up— because hey, you’re busy and someonehas to do the work. It’s the verbal equivalent of leaving a meeting with "Let’s grab coffee sometime!" and hoping they’ll send the invite. Also, you’ve definitely said this to someone you haven’t talked to in months, but hey, it’s the thought that counts.
When to use it: When you’re hoping the other person remembers you said “Talk Soon” and actually replies in a timely manner.
7. No Sign-Off at All
You’re either a no-nonsense efficiency master, or you’re the person who hit “send” too quickly and forgot to add the “Goodbye” part. Either way, it makes a statement. You probably have 50 tabs open, and “email etiquette” is the least of your concerns. You might be the type to avoid small talk like the plague, or you're just in a rush to hit "send" and move on with your life.
When to use it: If you're in a mad rush to get things done and you don’t have time for pleasantries.
8. “Best Regards”
You’re just a tad more formal than “Best,” but still with the “I’m not trying too hard” energy. This is the sweet spot between friendly and professional, like that colleague who always offers you coffee but never forgets the spreadsheet deadline. It’s polite, but not trying to win “Employee of the Month.”
When to use it: When you’re trying to be a little bit formal without getting into “Sincerely” territory.
9. “All the Best”
You’re the cheerleader of the office. You want people to succeed, and you’re not afraid to remind them of that. You’re basically saying, “Go get ‘em, tiger!” without needing to mention tigers. You probably also say “Good luck!” to people before they go for big presentations or interviews, and you mean it with all your heart.
When to use it: When you actually want to spread good vibes and hope for the best. If you’re emailing someone before a big event or milestone, “All the Best” is like sending them a virtual high-five.
10. “Laters”
This is the sign-off of someone who does what they want, when they want. You’re probably not going to reply for at least a week, and you’re perfectly okay with it.. You’re not in a rush, but you’re also not sticking around for small talk. It’s like the email equivalent of saying “Peace out” without the full commitment of doing the whole peace-sign thing.
When to use it: When you want to sound casual and not overly committed. You’ve done your part, and now it’s time for you to disappear into the ether until you get back to them eventually… probably.
Final Thoughts
Your email sign-off is like your personal stamp on the digital world. It’s your chance to leave an impression, show off your personality, and maybe make someone’s day a little brighter. But remember: choose wisely. If you're signing off with “Sent from my iPhone,” we will judge you (we can’t help it, it’s like a reflex). Whatever you choose, make sure it feels authentic—and don’t be afraid to throw in a little fun.